Repository & Self-Archiving Policy

Purpose

APALM permits and encourages authors to deposit all versions of their manuscripts in institutional, subject, or funder repositories, and on personal or departmental webpages. 

Versions you may deposit (no embargo)

• Preprint (Submitted Manuscript, before peer review).
  May be deposited or posted at any time (e.g., on preprint servers/institutional repositories). After acceptance, authors should update the record to cite the final article and add the DOI link.

• Author’s Accepted Manuscript (AAM, post-peer review, before typesetting).
  May be deposited immediately upon acceptance. When the DOI is assigned, update the repository record to include the full citation and DOI link to the VoR.

• Version of Record (Publisher’s formatted PDF/HTML).
  May be deposited immediately on publication under the article’s Creative Commons license (APALM uses CC BY 4.0). When depositing the VoR, retain the license notice and include the canonical DOI link to the journal website. See our Open Access Policy.

Embargoes: APALM does not apply embargoes to any version.

Where you may deposit

• Institutional or funder repositories (e.g., university/medical college archives).

• Subject repositories (e.g., discipline-appropriate archives).

• Preprint servers (for preprints).
  All are acceptable provided a stable identifier and metadata are supplied. (Example best practices: repositories that issue a persistent identifier and expose metadata.)

Licensing and attribution

APALM articles are published under Creative Commons Attribution 4.0 International (CC BY 4.0). When depositing the AAM or VoR, include: (1) a CC BY 4.0 statement or badge, (2) full citation, and (3) a link to the VoR via DOI. The CC BY 4.0 license permits sharing and adaptation with attribution; the license is irrevocable. 

Required notice to include with deposits (AAM or VoR):

“© Authors. This work is licensed under CC BY 4.0. Cite as: [full citation]. Published Version of Record: [DOI link].”

Preferred citation and linking

• Always cite the Version of Record where available.

• Add the DOI link to repository records and preprints after acceptance/publication.

Third-party content and rights

If your article contains third-party materials (e.g., images, figures) not licensed under CC BY, ensure the repository version respects any separate permissions or includes redactions/substitutions as needed. The CC BY license applies to the article text and any elements for which you have rights to license.

Relationship to archiving/preservation

Self-archiving by authors complements APALM’s digital preservation via community services (e.g., PKP Preservation Network for OJS journals), which ensure long-term integrity and availability of the published VoR.

Registration of this policy

For transparency, APALM’s self-archiving policy is registered/kept current in SHERPA/RoMEO now Jisc Open Policy Finder. see https://openpolicyfinder.jisc.ac.uk/id/publication/30244 

Quick author templates (copy-paste)

• Preprint record (before acceptance):
  “Preprint of: [Article title]. Authors: [Names]. Not peer-reviewed. On acceptance, a link to the published version will be added.”

• AAM repository record (on acceptance):
  “This is the Author’s Accepted Manuscript of an article accepted by APALM. Cite the Version of Record once available. License: CC BY 4.0. Forthcoming DOI: [add when assigned].”

• VoR repository record (on publication):
  “Version of Record published in APALM. License: CC BY 4.0. Cite as: [full citation]. DOI: [link].”